- solutions
GSA travel expenses policy
GSA travel policy
GSA travel expenses policy
Automate cost savings, policy controls, and T&E reporting for even the most complex transactions.
With Certify, you can automate cost savings, policy controls and T&E reporting for even the most complicated transactions and policies.
Emburse Certify GSA Services helps companies, government agencies and contractors easily navigate the complex T&E policies set by the U.S. General Services Administration (GSA).
Streamline data entry
Simplifies process for employees and administrators with flexible configuration for three GSA reimbursable types
Calculates GSA per diem rates instantly and accurately based on expense date and destination using current data
Included in calculations are available options for meal combinations, incidental expenses, travel days and more
Available on Apple and Android devices
Easy scan and log expense capabilities
Easy reporting for employees and accountants
Certify simplifies complex GSA policies for employees to clearly
show how much they'll be reimbursed. For accounts payable,
Certify also provides advanced reporting tools for greater
visibility into travel and expense management spend by
employee, department and more with custom output options
available.
Standard GSA definitions
GSA Rate
Actual dollar amount allowed for lodging, meals, and incidental expenses used to calculate reimbursable amounts.
GSA Amount
Combination of expense date, GSA Destination, and Travel Day representing the actual amount requested for reimbursement. The GSA Amount is also determined by expense and reimbursement type.
Travel Day
The day a trip starts and ends, as well as days with travel between 12 and 24 hours. Travel days are calculated differently than the GSA Amount.
Expense Amount
The actual amount spent by the expense report submitter. Expense amount does not automatically equal reimbursable amount.
GSA reimbursement types
Employee is reimbursed for the actual expense amount. Per diem acts as a cap and prevents employees from exceeding the GSA capped amount for expenses.
Employee is reimbursed for full GSA per diem amount regardless of expense amount. If an employee spends less than the per diem they are reimbursed the full GSA per diem amount. If they spend more than the GSA per diem amount the remainder is not reimbursed.
No expense amount is entered, so employees may go over or under the identified GSA Amount. Company reimburses GSA amount determined by destination and travel day entries.
“The Certify app has made expensing on-the-go life changing. Always being in and out of the office, it is so much easier to snap a photo and submit the expense for reimbursement
”
Brianna C.
Manager at Enterprise Holdings
“Certify has saved countless hours for the AP team and for associates submitting reports. We have more time to focus on upholding our travel policy and making sure associates get a timely and accurate reimbursement.
”
Kristi Bobek
Accounts Payable Supervisor at Garmin International
“The Certify customer service team is unbelievable. They are always willing to help, and I can't remember the last time I had to wait longer than five minutes to hear back!
”
Terry D
AP Supervisor at Zoll Medical
Get started today
To dig deeper and explore your plan options, contact sales for a consultation or a demo.